LOCAL LEADS WITHOUT PAID ADS
Get local customerswithout paying for ads
Help customers find you through Google Search, Google Maps and AI answers — without paying for every click. When customers contact you, Neuron helps capture their inquiries in your CRM.
1. Traffic finds you
Google Search, AI answers and Google Maps bring customers in.
2. Neuron answers
Your AI receptionist converts the call.
3. Saved in CRM
Lead, source and details are captured automatically.
4. Ready to work
Schedule, follow up and serve the customer.
HVAC
★★★★★
Sample listing · Miami, FL
Google Maps
AC repair near me
AI Answer
Find local HVAC services in Miami...
New leads in your CRM
DEMO- John D.Call · AC repair2m
- Maria S.Website form · Heating repair12m
- David K.AI chat · Seasonal maintenance25m
Illustrative example — not live customer data
- No paid adsOrganic search and Maps
- Local customersGoogle & nearby searches
- 24/7 AI receptionistHelps answer inquiries
- All-in-one CRMCalls, messages, forms
Visuals and sample leads are illustrative. Organic traffic and lead volume are not guaranteed.
In the CRM
How a HVAC call turns into a paid job
| Step | What the dispatcher sees | What the technician sees |
|---|---|---|
| 1Call | A new request with the caller, the reason and equipment type, service history, maintenance plan and estimate notes, plus the call transcript. | Nothing yet — the request is not assigned to a technician until it is booked. |
| 2Record | The customer record: equipment & maintenance-plan records, notes and the job history. | The same record, before the visit — what was done last time and what the caller said. |
| 3Job | The job on the calendar — arrival windows, technician assignment and emergency priorities. | Assigned to a technician dispatched to the property, with the address, the reason and the arrival window. |
| 4Invoice | The invoice and payment link on the same job, with the Payments department from Silver. | Marks the job complete; the invoice goes out from the same record. |
What your HVAC business gets free, and what Copper adds
Free
$0 forever
- AI Receptionist · Call the demo receptionist
- Website · 1 landing page
- Domain · Neuron 3rd-level
- Production · 1 technician
- CRM · Basic workspace
- Cabinet users · 1 user
- Sites · 1 site
Copper
$99/mo
- Website · No page limit
- Your own domain · Buy through Neuron or connect yours
- CRM · Included
- Business line · 1 number (standard local)
- AI Receptionist · 300 min / month
- Receptionist languages · 2 languages
- Outgoing SMS · 300 / month
- Cabinet users · 2 users
- Sites · 1 site
- SEO core · 30 pages per site
$99/mo · Card at checkout, cancel anytime
Silver and Gold add more lines, minutes and the Marketing department — see all plans.
AI receptionist
What your HVAC callers say — and who picks up
The receptionist answers calls arriving while technicians are still on jobs, asks what the job needs and books it into the CRM with the caller's details.
Caller
“My AC stopped cooling.”
Caller
“The furnace is making a strange noise.”
Caller
“Can someone come out today?”
Caller
“The AC is running but the air from the vents is barely cool, and there's frost on the pipe by the indoor unit.”
Caller
“Our furnace clicks a few times and then nothing, and it's 30 degrees outside with a baby in the house.”
Caller
“It's a Carrier, about twelve years old, and the outdoor fan is running but the air upstairs never gets below 80.”
HVAC
Talk to Neuron like a real customer. It qualifies the request, checks what matters, offers the next step and saves everything to CRM.
Have the receptionist call me
One demo call to your phone, as the HVAC company's receptionist. We text you a code first, so nobody else can send the call to your number. No account needed.
What happens after a HVAC call
- 1Is the outdoor unit spinning, and do you see any ice on the copper line near the indoor unit? When did you last change the filter?
- 2Please switch the system off at the thermostat so the coil can thaw. Is there anyone in the house who is elderly, or a small baby?
- 3Then I will mark this urgent. A technician can arrive today between two and four, and he will check the airflow and the refrigerant level.
Job record created: AC blowing warm, frozen suction line, filter over a year old, twelve-year-old Carrier, resident aged 81. Booked today two to four, thermostat-off advice noted as given.
One company, one Core. Departments switch on as you grow.
Start with a free CRM, website and one technician. Add phone, AI receptionist and more as your service business grows.
HVAC scheduling, dispatch and estimates on one job
Our promises
No card for the free plan.
Core is free forever.
Your data is yours.
Export any time, no lock-in, no selling to anyone.
We never contact your customers without consent.
The receptionist announces itself, texts go only to people who opted in.
- No card for the free plan
- Keep your number — or get a new local one
- Export everything any time
HVAC Software FAQ
What should HVAC software do for a one-to-three-truck company?
Take the service call, put it in an arrival window, send a technician who covers that city, and keep the system details, the estimate and the invoice on the same job. Most small heating and cooling offices run that across a phone, a whiteboard and a spreadsheet; here it is one job from the first call to the paid invoice.
How does HVAC scheduling work on the calendar?
Visits are booked into arrival windows on one calendar, so a no-cool call, a furnace tune-up and a replacement estimate sit side by side. Active maintenance plans show there too, each with its next expected visit, so the spring and fall tune-ups a plan owes are scheduled work rather than a list kept in a drawer.
Does it include HVAC dispatch?
Yes. A booking goes to an available technician, preferring the one whose service area covers the caller's city and who has the fewest visits that day. The jobs board shows where each job stands. Free runs with 1 technician; a team of technicians comes with Copper.
What does the technician know before knocking?
What the call established: the system — central air, heat pump, mini-split or furnace — the tonnage if the caller knew it, the brand, the symptom in the caller's words, the urgency and a short summary. The technician walks up expecting an iced-up coil on a heat pump, not a blank work order.
Can I send repair-or-replace estimates from it?
Yes. An estimate is built from line items and emailed to the homeowner, who can approve it by replying YES to the text or by calling. While they think it over, the job sits as awaiting a decision, so an open quote for a new condenser does not drop off the board.
How are parts and callbacks handled?
A job can be flagged as parts ordered and then parts delivered, so a capacitor or blower motor on back-order is visible instead of remembered. When the same unit fails again and the customer calls back, the return visit is linked to the original job and its notes.
Is the HVAC software really free?
The CRM part is. Core is $0 forever with no card: customers, jobs, a basic pipeline, basic booking and calendar, and 1 technician. The business line, the AI receptionist and outgoing texts start with Copper at $99/mo, as do Smart Dispatch across a team of technicians and a website on your own domain.
Will the phone get answered while we are all on jobs?
With Copper, yes. The AI receptionist answers the business line, asks which system is in trouble and what it is doing, validates the address and books an arrival window, and the job arrives on the board already filled in. Its own page has the whole call, question by question.
Can I bring my customers and job history over?
Yes. Import a CSV export from whatever you use now: customers, addresses and past jobs. The cities your customers live in are added to your service area and the services those jobs were for join your service list, so the furnace customers from last winter are there on the first day.
What changes in a heat wave?
Every no-cool call sounds like an emergency. When a caller mentions an elderly parent, a baby or someone unwell, the receptionist marks the call urgent and offers the soonest window; tune-ups fill the gaps between. The calendar shows which windows are left before anyone promises a time.
What happens when the season turns from cooling to heating?
The customers who called about AC repair in July need a furnace check in October. A maintenance plan carries that fall heating visit as the next one due, and the first cold snap's no-heat calls are booked the same way the summer's no-cool calls were: system, symptom, urgency, then the window.
Does it work for commercial rooftop units as well as homes?
A rooftop unit is recorded as a system type like central air or a heat pump, on the job and the customer. Whether your company takes commercial rooftop work is your setting: the receptionist books only the services you list, and tells a caller plainly when the job is outside them.
Does it do load calculations or order equipment?
No. It is not a Manual J tool or a distributor catalog. It runs the office side of an HVAC day: the call, the window, the technician, the estimate, the invoice and the history of every visit to that address.
Comparing HVAC software?
Compare HVAC software alternatives before you move your customers and jobs.
Start with the hvac workflow on this page, then use the source-checked comparisons for current vendor scope and pricing. If your first question is cost, compare the free field-service foundation and the current Neuron plans before choosing a system.
One platform, three jobs
Choose the part of your hvac business you are solving.
This page is specifically about HVAC operations software — scheduling, dispatch and the field workflow.
Operations software
HVAC software
Run the workday: online booking, scheduling, dispatch, technician workflow and estimates.
CRM & records
HVAC CRM
Keep the context: customers, properties or equipment, job history, notes and follow-up.
AI receptionist
AI receptionist for HVAC
Handle inbound calls: answer, capture reason and urgency, check the service area and book.
Other field-service industries
Key facts
Last updated
Core
- Price
- $0 forever
- AI Receptionist
- Call the demo receptionist
- Website
- 1 landing page
- Domain
- Neuron 3rd-level
- Production
- 1 technician
- CRM
- Basic workspace
- Cabinet users
- 1 user
- Sites
- 1 site
Copper
- Price
- $99/mo
- AI Receptionist
- 300 min / month
- Website
- No page limit
- CRM
- Included
- Cabinet users
- 2 users
- Sites
- 1 site
- Your own domain
- Buy through Neuron or connect yours
- Business line
- 1 number (standard local)
- Receptionist languages
- 2 languages
- Outgoing SMS
- 300 / month
- SEO core
- 30 pages per site
Silver
- Price
- $299/mo
- AI Receptionist
- 800 min / month
- Website
- No page limit
- CRM
- Included
- Cabinet users
- 5 users
- Sites
- 3 sites
- Your own domain
- Buy through Neuron or connect yours
- Business line
- 3 numbers (standard local)
- Receptionist languages
- 3 languages
- Outgoing SMS
- 1,200 / month
- SEO core
- 60 pages per site
- Payments department
- Included
- Ads
- Included
Gold
- Price
- $999/mo
- AI Receptionist
- 2,500 min / month
- Website
- No page limit
- CRM
- Included
- Cabinet users
- 15 users
- Sites
- 10 sites
- Your own domain
- Buy through Neuron or connect yours
- Business line
- 10 numbers (standard local)
- Receptionist languages
- 3 languages
- Outgoing SMS
- 5,000 / month
- SEO core
- 60 pages per site
- Payments department
- Included
- Ads
- Included
- Marketing department
- Included
- SMM
- Included
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